Drop Down Menu Google Sheets – It’s easy to create drop-down lists in Google Sheets cells to help make data entry more efficient. We will show you how.
Do you consider yourself a strong user of Google Sheets? If so, you may run into a situation where you need a manual override once or twice. This is especially true if you are creating a spreadsheet that requires you to repeatedly select from multiple options. It’s one thing if you have to enter something multiple times, but when you have to enter the same thing over and over again, the number of repetitions increases.
Drop Down Menu Google Sheets
Or maybe you are sharing a new workbook with other users and you want to make the data entry process as easy as possible.
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I want to show you how to create a dropdown menu in Google Sheets. It’s actually a lot easier than you might think, thanks to the handy built-in GUI.
The only thing you need to follow is a Google account and the ability to create new documents in Google Drive or Google Docs. That’s all, let’s get to work.
Sign in to your Google account and open Google Drive. Click New > Google Sheets to create a spreadsheet.
Click the cell in the spreadsheet for which you want to add a drop-down list, then click Data > Data Validation (Figure 1).
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In the Data Validation window (Figure 2), you need to select List Items from the Requirements drop-down list and enter the items (separated by commas) in the text field to their right.
You can also check the box related to displaying the validation help text, as this will help the user; if they enter incorrect data, they will be warned.
Once you create a dropdown, it will appear in the worksheet with a down arrow. All the user has to do is click on the drop-down menu and choose from the options provided (Figure 3).
You might also consider adding a cell above or directly to the left of the drop-down list and adding content to that new cell to indicate the purpose of the drop-down list (Figure 4).
How To Create A Dropdown List In Google Sheets
That’s it for leaving a list in Google Sheets. Here he thought it would be a complicated task. Next time, we’ll learn how to add conditional formatting to your submissions for even more spreadsheet fun. Learn how to toggle drop-down options in Google Sheets, manually edit list items, or change the contents of multiple cells.
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Drop-down lists help for quick data entry and standardization in Google Sheets. Select a cell, choose an item from the list, and go to the next task. Whether you’re using Google Sheets in a desktop web browser or in the Google Sheets mobile app on Android or iOS, you’ll benefit from fast and accurate data entry. To learn how to add data validation to one or more cells, see: How to create a drop-down list in Google Sheets.
Sometimes the dropdown options need to be changed. For example, you may need to add a new product, service, or option, or you may need to remove an option you no longer need. Regardless of the person, place, or object you use for the drop-down list, you may want to change the options provided at a different point in time.
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Because Google Sheets includes two methods for creating drop-down lists, the method you use to edit the drop-down options will be different. The following steps describe how to manually edit a list of typed data, and how to modify a list created from the contents of multiple cells. In any case, you’ll first need to open Google Sheets, and you’ll also need edit access to the table and cells you want to change.
Note: You can edit the drop-down list in Google Sheets on a desktop web browser or in the Google Sheets app on Android.
1. Click or tap to select one or more cells with data validation settings you want to change.
2. In the web browser, select Data | Validation data. In the Google Sheets Android app, click the vertical three-dot menu in the upper-right corner, then tap Data Validation.
Google Sheets: Drop Down Lists
3. In the web browser, edit the List of Items in the text box to the right of the Concept field (Figure A). Edit the text to add or remove items as needed, making sure to separate each item with a comma.
In a web browser, select one or more cells, then select Data | Validate data, and edit text in the Item List field. Select Save to apply your changes.
In the Google Sheets Android app, tap +Add, enter text to add the item, and tap the check mark to the right of the field when you’re done (Figure B). Repeat this process for each item you want to add. To delete an item, click the displayed item, then click the delete button.
In the Google Sheets Android app, select one or more cells, then click the three vertical dots (left), select Data Validation (middle), then edit the list item (top right) or adjust the list size ( bottom right).
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4. When you have finished making changes, click or tap Save to apply the changes to the selected cells.
5. Click or click one of the modified cells to view the edited drop-down list, and verify that the edited content appears as expected.
1. Open the section of your Google Sheets that contains the cells that contain the specified data validation ranges.
2. Edit the contents of these cells as needed to modify the sub-items that appear (Figure C). After editing each cell, the data validation drop-down list will automatically display the new data when selected.
How To Create A Drop Down List In Google Sheets
If your data validation pulls content from multiple cells, edit the cell contents range to change the options. (This does not change the content of previously entered data; it changes the options that appear for future edits or entries.)
3. After editing the cells, click or tap to view the drop-down list and make sure the contents are displayed correctly.
If the number of options you need to display changes, you need to change the size of the selected cells. For example, if the number of items is low, narrow the range to avoid empty options; or, if you need to increase the number of items, expand the specified range to ensure that all options are displayed.
1. Click (or click) to select the cell (or cells) with the data validation settings you want to change.
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3. In the Range field, change the range to display the sheet and cell containing the drop-down menu option you want (Figure D). For example, if the original range is “Sheet1!I26:I29”, you can modify it to “Sheet1!I26:I28” to reduce the range by one cell, or “Sheet1!I26:I30” to reduce the range by can add cells.
For data validation fields that depend on the contents of cells in a range, you may need to adjust the size when changing the number of options. For example, to add options, you can expand the field.
4. Click or tap Save to save the edited area. As usual, click or tap the changed cell to check if the changes appear as you want.
Which method do you most often use to fill in data in Google Sheets: a manually typed list or a list created from the contents of multiple cells? What kind of information do you get in the cells using the drop-down options? Let me know in the comments below or on Twitter (@awolber).
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Andy Wolber helps people understand and use technology for social impact. He lives in Albuquerque, New Mexico with his wife Liz and daughter Katie. Inconsistent data can cause problems in Google Sheets. Misspelled words, incomplete entries, or typos can cause reports or rankings to be confusing or misleading. Even in a large list, enter another name (such as “touch screen” or “touch screen”), a number (such as “10” and “ten”), or a date (such as “January 2020”, “2020- 01 ” “or” 5 January 2020″) may cause problems.
If your Google Sheets is full of inconsistent input data, it may take some time for the cell content to become consistent. Various (Data|Find) or find-and-replace (Edit|Find and Replace) operations can help to change the wrong results into a set of cells.
Data validation helps ensure consistency when people enter information. In Google Sheets, this feature allows people to select data from a list, or program compares data typed in a specific format. The first function, the drop-down list in the cell, when
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Author by : Kevin Wilson
Languange Used : en
Release Date : 2023-11-10
Publisher by : Elluminet Press
ISBN :
Description : We've all been there before, staring at a computer screen with no idea what to do - don't worry Understanding Google Sheets is here to help. Written by best-selling technology author, lecturer, and computer trainer Kevin Wilson, Understanding Google Sheets is packed with easy to follow instructions, photos, illustrations, helpful tips and video demos. Updated to cover the latest version of Google Sheets, this guide will show you how to: Start Google Sheets and find your way around navigation menus Format text: bold, italic, underlined, and strikethrough Align text, highlight and change text colour Cut, copy, paste and using the clipboard Add borders, cell shading and conditional formatting Insert charts Add, move and crop images Insert formulas and functions Filter and sort data Analysed data with goalseek and pivot tables Add validation rules to ensure users enter accurate data Print your spreadsheets Convert documents to other formats such as PDF or Excel Share your spreadsheets, print them out, or email them as attachments. Collaborate with other users with collaboration features Check spelling and grammar Expand the functionality of Google Sheets using Addons Take Google Sheets with you on your tablet and work from anywhere Get started with Google Drive You'll want to keep this edition handy as you make your way around Google Sheets. We want to create the best possible resource to help you, so if we've missed anything out then please get in touch using [email protected] and let us know. Thanks. Have Fun!...
Understanding Google Sheets 2021 Edition
READ
Author by : Kevin Wilson
Languange Used : en
Release Date : 2023-11-10
Publisher by : Elluminet Press
ISBN :
Description : We've all been there before, staring at a computer screen with no idea what to do - don't worry Understanding Google Sheets is here to help. Written by best-selling technology author, lecturer, and computer trainer Kevin Wilson, Understanding Google Sheets is packed with easy to follow instructions, photos, illustrations, helpful tips and video demos. Updated to cover the latest version of Google Sheets, this guide will show you how to: Start Google Sheets and find your way around navigation menus Format text: bold, italic, underlined, and strikethrough Align text, highlight and change text colour Cut, copy, paste and using the clipboard Add borders, cell shading and conditional formatting Insert charts Add, move and crop images Insert formulas and functions Filter and sort data Analysed data with goalseek and pivot tables Add validation rules to ensure users enter accurate data Print your spreadsheets Convert documents to other formats such as PDF or Excel Share your spreadsheets, print them out, or email them as attachments. Collaborate with other users with collaboration features Check spelling and grammar Expand the functionality of Google Sheets using Addons Take Google Sheets with you on your tablet and work from anywhere Get started with Google Drive You'll want to keep this edition handy as you make your way around Google Sheets. We want to create the best possible resource to help you, so if we've missed anything out then please get in touch using [email protected] and let us know. Thanks. Have Fun!...
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