Google Forms Drop Down List From Spreadsheet – Inconsistent data can cause problems in Google Sheets. A misspelled word, incorrect input, or input error report or form can result in confusing or incorrect information. Especially large lists include names (e.g. “touch screen” or “touch screen”), numbers (e.g. “10”, “ten”) or dates (e.g. “January 2020″, ” 2020-01″ or “January 5, 2020”) may cause problems.
If a Google page is filled with data that is continuously entered, it may take some time for the cell content to stabilize. Consistency set (Data | Sort) or find and replace (Edit)
Google Forms Drop Down List From Spreadsheet
Data verification helps ensure consistency when people provide information. In Google Sheets, this feature allows people to select data from a list or compare data entered in a specific format. One feature is that the cell output list works well when the possible data entry options for a cell are known and the list is not too long. The second feature, data validation, works best when the cell’s contents meet certain conditions (eg, a valid date before or after the specified date, provide a checkbox, etc.).
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You can add data validation to a Google Sheets cell in a desktop browser (such as Chrome on a laptop or desktop or Safari on iPadOS) or in the Google Sheets Android app. The Google Sheets iOS app supports selecting items from a list and validating data in a record, but does not include the ability to add new data values to a cell.
You can also add drop-down options to a locally formatted Excel file using Google Sheets. Whether you open an XLSX file in Sheets—a desktop browser—or the Sheets Android app, the data validation feature is available just like it is in native Google Sheets. Your Excel file will retain its native XLSX format even after you edit it in Google Sheets. .
In both cases below, you need to open the Google page you want to edit and select the cell (or cells) you want to change.
The following steps provide a list of options that a person can choose from within the cell. You can enter a list of options with the data validation feature, or you can enter options into cells on a Google page and display the data validation feature in those cells.
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1. Data in the browser Select Verify data. In the Android Google Sheets app, click the three vertical dots menu (top right), then click Data Validation (Figure A).
Information | Select Validate data in Google Sheets in a desktop web browser to create a drop-down list or validate entered data.
In the Android Google Sheets app, click the three vertical dots menu (top right), then click Data Validation (Figure B).
In the Google Sheets app on Android, click the vertical three-dot menu, then click Data Validation to set validation options for selected items or cells.
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3. If you choose List from Range, enter the range of cells that contain the list of items you want to display as drop-down options on your Google page.
4. If you select List of Items, type the dropdown options you want to display, each item is broken down sequentially. In the Android Google Sheets app, click the Add row button under the List of items option, then enter your list with each item broken down sequentially.
5. Check the Invalid Data option. Although the default is to display a warning, you can change it to reject when non-standard data is selected to ensure that the data in the cell is correct.
6. Optionally, you can select the check box next to the appearance and enter text explaining which cell entry is correct. In the Android Google Sheets app, move the slider under the form to the right, click Edit, enter text to explain which entry is correct, and click OK. If you don’t do this, when someone enters unvalidated information, the system displays the standard “There was a problem” message and displays the cell that violates the validation rules (Figure C).
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Open the Appearance option and add the validation help text (above). When people enter incorrect information, this text tells them how to correct the entry. Without opening the help text, a general message is displayed after the incorrect entry (below).
If you use Google Sheets, do you use the data validation feature to ensure correct data entry, especially on common sheets? Also, if you’re entering data into the Google Sheets mobile app on Android or iOS, would a dropdown list make data entry faster and more efficient? Let me know how you use the site’s data verification features below or on Twitter (@awolber).
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Andy Wolber helps people understand and use technology for social impact. He lives in Albuquerque, NM with his wife Liz and daughter Katie. The page has a template and dropdown to make it a dynamic page. Now you want to print out all the options in the drop down list. In other words, how do I print a separate page for each dropdown option?
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It’s hard to explain, but let’s take an example. There is a student transcript template from which you can select the student’s name below. The selected student’s scores are filled in for you. The goal is to print a transcript for each student.
The problem is that with Google Sheets’ print feature, you can only print one sheet at a time by selecting one option. If you have dozens of students or staff to print, this can be time-consuming.
We’ve built Power Print, a free lightweight spreadsheet add-on, to help you print all of your dropdown list options. This supplement is not available in stores, so don’t rush to find it.
In short, PowerPrint will expand all the options in the drop-down list as separate pages. A copy is kept to protect your original spreadsheet.
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If you’re short on time, skip the 1-minute PowerPrint demo. Or if you want to go straight to the script, go to the source code.
You’ll print all the options that pop up at once! Check your watch to see how much time Power Print has saved you!
In this article, we’ll show you how to use the Power Print add-on to print all drop-down list options in Google Sheets. If you have any suggestions or problems, please leave a comment below.
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How To Edit A Drop Down List In Google Sheets
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